Check Why your Email was Delivered Late?

You expect email messages to be delivered in a second or two but sometimes they are late by several minutes or hours. Why?

You are expecting an important email from the client, he just confirmed over the phone that the mail has left his outbox but the message is nowhere to be found in your inbox. An hour later, the email finally arrives.

The email received in my gmail account was easy to see – I just had to click the down arrow next to the reply button and choose Show Original and then view the headers.

Outlook is a bit complicated. The easiest way is to bring back the view source icon to the ribbon. First you need to right click on in the ribbon and choose Customize the Ribbon. In order to add a new button to the ribbon, a new group needs to be created. It is probably best to expand the Home (Mail) Tab, select the last option which was “Find” in my case and then click the New Group button. Rename the Group and ensure it is selected. Then select “All Commands” under “Choose commands from:”, scroll down and select “Message Options…” and then click Add.

Click Ok back to outlook and you will now be able to select an email, click on the new button in the menu and view the headers.

See the entire path travelled by the email message

Emails are usually delivered in a second or two so why did it take so long for this particular message to reach your mailbox? Was it due to the attachments? Or was there a problem with your mail server?
You can usually find the reason for the delay in the email message itself. Open the message inside Gmail and choose Show Original to view the message headers.
Here you will see a list of machines (or servers) that a message had to pass through before reaching the recipient’s mailbox. The IP addresses are listed in the reverse order so start from the bottom all the way up to see the actual path travelled by an email message.
The message headers may appear complex and geeky but they really aren’t. For instance, the following line from the headers simply indicates that Google’s mail server received the message from Hotmail servers on 29-Jul-2012 at 07:25:37 (PDT).

Received: from dub0-omc3-s2.dub0.hotmail.com ([157.55.2.11])
        by mx.google.com with ESMTP id 92.2012.07.29.07.25.36;
        Sun, 29 Jul 2012 07:25:37 -0700 (PDT)

Now copy the full message header to the clipboard and paste it into Google Apps’ Toolbox. This tool will analyze the email’s path and, based on the timestamps when it passed the different machines, it will tell you the exact source that is responsible for delaying the message delivery. Here’s a sample report:

A sample email delivery report

The toolbox is part of Google Apps but it should be able to analyze messages from other Outlook and other email programs as well because the message headers have a standard format.

http://www.elitebuyer.com/index.htmlhttp://www.elitebuyer.com/index.html 562-366-4177
135 e. 9th st. long beach, ca 90813